Project Procurement Manager

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Project Procurement Manager

As Head of Project Procurement, you will manage project procurement activities and provide overall vendor governance and oversight within Operations. You will be the main point of contact for suppliers, manage new enquires for venue research, check and analyze proposals and review and negotiate hotel contracts.  Assist in the ongoing development of company-wide procurement processes and partner with all levels of leadership cross-functionally to build impactful, efficient and cost effective relationships.

Duties & Responsibilities

  1. Lead and manage sourcing and vendor management strategies. Take full and independent ownership for project procurement;
  2. Execute and deliver on Project Procurement strategies:
  • Understand and incorporate external and internal dynamics to enable the development of aligned procurement strategies;

Suppliers

  • Keep abreast of market developments relating to M & E offerings;
  • Obtain quotations from suppliers and ensure they are received within the deadline;
  • Ensure each quotation is followed up in a timely manner managing the options deadlines;
  • Review contracts including negotiation of terms, conditions and pricing (in line with compliance);
  • Maintain relationships with Global Sales Representatives as well as other contacts;
  • Annual meetings with key venue partners (e.g. Global Sales Representatives);
  • Attend yearly exhibitions such us IBTM and IMEX;
  • Introduce and maintain MSAs with large hotel chains;

Internal

  • Support the business in sourcing, negotiating and contracting for the products & services they require;
  • Partner with business leaders (Team Leads, Project Managers) to implement policies, processes and procedures relating to project procurement offerings and where relevant, proposes best solutions depending on the requirements per project;
  • Deliver savings/cost management opportunities against these categories;
  • Manage new enquiries and ensure that requirements and timelines are accurately captured and met;
  • Respond to internal customer enquiries and provide bespoke proposals overviews in line with standard company guidelines;
  • Maintain supplier database (Salesforce);
  • Manage and keep track of time investment and available resources within Operations allocated to support day-to-day execution on research activities.

Skills & Experience

  • A graduate preferably with a hospitality related/event management degree or similar level of education;
  • Minimum 3 years’ relevant experience in a similar role preferably within the hospitality or event management sector;
  • Prior experience negotiating terms and contracts with various providers;
  • A team player who is proactive with a strong work ethic and a ‘can do’ attitude;
  • Sense of urgency, able to multi-task and prioritize conflicting demands from various stakeholders;
  • Experience in supplier/other stakeholder management;
  • Strong interpersonal and coaching skills;
  • Excellent communication and presentation skills;
  • Proficiency with Microsoft Office Suite, specifically Word and Excel required (experience of Cvent and Salesforce is an added advantage);
  • Fluent in written and spoken English;
  • Able to undertake international travel as required.

Benefits

As part of the GCO family, you will benefit from the following:

  • Regular coaching and performance feedback;
  • Personal Development Plan;
  • Travel insurance (worldwide);
  • Paid Holidays – Employees enjoy 25 days per year;
  • 8% Holiday Allowance (annually);
  • Daily commuting allowance will be reimbursed;
  • Company Pension scheme;
  • Dynamic organization;
  • International working environment with colleagues from diverse cultural backgrounds (20+ nationalities);
  • Competitive salary based on experience.

Direct contact

Please send your application to:

meet-the-team-amy-dalstra-ting-

Amy Dalstra-Ting

HR Manager

“The only source of knowledge is experience” – Albert Einstein